Get in touch
Get in touch

Delivery Platform (IT Helpdesk) Case Study

"Cognition Compass has been a critical tool to increase employee engagement and productivity. It captured the as-is ways of working and opportunities for improvement in a data-driven way that Business Analysts would never be able to do, and is faster, more accurate and much more cost effective!

Nick Morgan, GLOBAL HEAD OF TECHNOLOGY
@ WILLIAMS LEA

The Brief

Williams Lea have an off-shore IT helpdesk team and weren’t working as effectively and efficiently as possible. They needed to understand what could be improved with automation to better utilise this business-critical team.

What we did

We deployed Productivity Mining to capture and analyse data within five-weeks to create a platform  that: 

  • Captured live data across all tasks, processes and people.
  • Optimised password reset, onboarding and leaving processes.
  • Determined baseline productivity metrics to understand what was working and opportunities for improvement.
  • Produced a comprehensive business case report with recommendations, costings and timings.

What was the outcome

We identified three high value automation opportunities:

1. The ticketing triage process

2. The new joiners process

3. The leavers process

The automation opportunities would free up team capacity by 40% to allow them to focus on more complex and urgent queries.

 

The Cognition Difference

Because our platform provided a holistic view of the team, we were not only able to deliver on the brief but also to identify further improvements:

  • An additional 20% resource saving through improved planning and task grouping.
  • Increased employee engagement be reducing repetitive, low-value tasks.
  • An opportunity to standardise responses via a central knowledge hub to improve time-to-resolution.